The simple solution for Scan To SharePoint

SimpleIndex gives you an affordable, automated way to populate custom metadata tags when migrating documents to SharePoint 2010 and SharePoint 2013. SimpleIndex uses a variety of methods to extract data, including zone OCR, barcode recognition, mark recognition (OMR) and text pattern matching. The data is assigned to index fields that correspond to the custom columns in your SharePoint document library. The extracted values can be reviewed and corrected if necessary before uploading.

Uploading individual documents to SharePoint is easy. The hard part is migrating thousands of files and tagging them with custom metadata that can be used for fast, precise searching and sorting.

Without metadata, only the filename is used for searching scanned documents. OCR can be used to enable text searching of images, but there are several limitations to text searches:

  • OCR cannot recognize any handwritten data
  • Low quality scans or documents with complex layouts often OCR poorly
  • OCR errors mean that you won't always find all the files you are searching for
  • Cannot perform date range or number range searches
  • Cannot sort results by anything other than title and create/modified date

Advantages of the SimpleIndex SharePoint migration solution include:

  • Complete document imaging solution as well as electronic document migration
  • Advanced text pattern matching finds precise data in unstructured text
  • Parse folder and file paths to find metadata values
  • Unattended server processing mode available
  • Easy yet powerful alternative to managed metadata services
  • Far more features for the price than other SharePoint migration tools

SimpleIndex uses the SharePoint 2010 Client interface to communicate with SharePoint 2010. To use it, you must have Microsoft .NET 3.5 and the SharePoint 2010 Client Object Model installed.

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FAQ Answers for Scan To SharePoint

Question Can SimpleIndex integrate with Microsoft SharePoint?
Question How do I configure SimpleIndex to scan documents?
Question How can I use barcodes or blank pages as separator pages to indicate document breaks?
Question How do you configure OCR to read index information from MS Office or PDF documents?
Question Can SimpleIndex read barcodes off of PDF files in a folder?
Question Why are my barcodes not being recognized properly?
Question Can SimpleIndex create searchable PDF Image+Text files with hidden text?
Question How can I improve recognition rates for my OCR fields?
Question What scanners are compatible with SimpleIndex? How do I find a list?
Question I know nothing about databases. Can I still use the database and Retrieval Mode features?

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Scan To SharePoint

Whether you are a small business trying to manage your paper, a government agency or non-profit trying to scan on a budget, or a multi-national corporation looking to distribute scanning throughout the enterprise, SimpleIndex is the perfect solution for scan to sharepoint.

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Additional Information on Scan To SharePoint

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