Use Read Data From Screen Shot to automate document scanning using data from other applications.

Some documents are difficult or impossible to automate with OCR. For example, documents with non-standard layouts, unconstrained handwriting or very poor scan quality. In applications like invoice processing, fully automating the data entry can require expensive software and weeks of consulting. Even after all that expense, many users miss the interface and data validations that their accounting software entry screens provide.

In cases like this, SimpleIndex can help improve data entry efficiency while archiving your scanned originals at the same time. Here's how it works:

  • Scan a batch of documents for data entry
  • Place the SimpleIndex window side-by-side with your data entry window
  • Enter the data normally, reading from the scanned image in SimpleIndex
  • Press the hotkey combo to transfer the data to SimpleIndex
  • Save the image and repeat with the next one

In this configuration, SimpleIndex captures an image of the data entry window, then uses OCR to read the data and index the image. Since the data entry screen has a consistent layout and clear, readable fonts, it can be reliably recognized with OCR.

There are several advantages to this approach:

  • Configuration and training takes hours not weeks
  • Scanned images are indexed with no extra work
  • All the advantages of digital docs--security, searching, sharing, etc.
  • Use all the data validation features of your software
  • No flipping through paper documents
  • Operator keeps eyes on the screen and hands on the keyboard
  • Data entry can be done remotely
  • Data entry performance improves and files are archived at the same time

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FAQ Answers for Read Data From Screen Shot

Question How do you configure the Autofill feature?
Question What is the point of SimpleQC?
Question I'm using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?
Question If it possible for index values to be keyed twice to ensure accuracy (double-key verification)?
Question When scanning a batch with the Kofax Virtual Rescan ISIS driver, the application freezes at the end of batch scanning.
Question Batch has 134 documents saved to input folder. I only want to process 25 documents at a time. How do I limit the number of files pulled from the input folder?
Question How can I use barcodes or blank pages as separator pages to indicate document breaks?
Question How do you configure OCR to read index information from MS Office or PDF documents?
Question Can SimpleIndex read barcodes off of PDF files in a folder?
Question Why are my barcodes not being recognized properly?

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Read Data From Screen Shot

Whether you are a small business trying to manage your paper, a government agency or non-profit trying to scan on a budget, or a multi-national corporation looking to distribute scanning throughout the enterprise, SimpleIndex is the perfect solution for read data from screen shot.

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Additional Information on Read Data From Screen Shot

Document Imaging Suite

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- easy Quickbooks integration
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