Microsoft Word Data Extraction

The template and dictionary matching capabilities of SimpleIndex's OCR function can be used to extract index information from the text of existing MS Office and PDF files, or any file with an accompanying TXT file. SimpleIndex® will search the document for matches on unique patterns and value lists, then index the document with the matching data. Zone coordinates can be set to limit the search area to pre-defined regions on standard forms. The result is a fully automated indexing and renaming process for all your electronic documents!

Using existing text, SimpleIndex can index and rename hundreds of files each minute and achieve perfect accuracy. These files can then be quickly searched with SimpleIndex Retrieval, SharePoint and Google search engines, or uploaded into your company's document/content management system or custom business applications.

Enhanced Text Parsing & PDF Support in Version 7

MS Office and PDF text parsing features are now included in the Basic version of SimpleIndex, making it much more affordable to enable automatic document sorting on the desktop. Version 7 also adds these enhanced features:

  • Convert any MS Office, HTML, XML and image files to PDF before processing
  • Read and write password protected PDF file
  • Searchable PDF output (Image + Hidden Text)
  • Interactive template builder and tester
  • Easily select PDF or PDF/A output format
  • NEW - Native PDF viewer and auto-repair of problematic PDFs

Batch Convert Office Documents to PDF

If you have Microsoft Office or OpenOffice installed, you can use SimpleIndex to automatically convert MS Office documents to PDF files for archival. PDF files are better for archival than editable formats like Word and Excel. They can be annotated, encrypted, searched and viewed with free PDF readers.

There are many free applications that let you convert documents to PDF one at a time. SimpleIndex lets you convert thousands of files at once while it also extracts data from the text for indexing or data entry automation. This feature is ideal for migrating or archiving Office documents to SharePoint, document management systems and custom web applications.

Quickly Organize Any File on Your Computer

SimpleIndex lets you process any type of file on your computer. If an OLE-enabled viewer is installed, SimpleIndex will display the document on the screen. Other documents can be opened automatically in their default application when they are indexed. Quickly type index field data that can be used to reorganize the files into subfolders and structured filenames for browsing and searching on your network, or uploaded to your document/content management system or custom business application.

If the file has an accompanying text file (*.TXT) with the same name, the text in that file can be used for index field extraction, fully automating the process.

Viewing & Indexing MS Office Documents

SimpleIndex features full support for viewing and editing MS Office documents (Word, PowerPoint and Excel) on computers with Office installed. The full application interface is displayed within the SimpleIndex viewer, letting users view the full content of the documents, edit them with all the features of MS Office and save the changes. Modify privileges can be denied using Windows file security or by the SimpleIndex administration wizard to keep out unauthorized changes.

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Microsoft Word Data Extraction

SimpleIndex makes Microsoft Word Data Extraction easy with its powerful automation features, streamlined workflow and 1-click interface.

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FAQ Answers for Microsoft Word Data Extraction

Question Can SimpleIndex integrate with Microsoft SharePoint?
Question How do you configure full text searching in Retrieval mode?
Question I'm using full page OCR. The information is all appearing in the txt file but it is losing format about half way through. Data to the right is ending up at the end of the txt doc. Can this be fixed?
Question How do I export index data to a database?
Question How do I connect to an existing Access database?
Question Can I capture a region within an image (i.e. a signature) to a separate file?
Question I cannot locate the Media Wizard. Where exactly is it?
Question How can I use barcodes or blank pages as separator pages to indicate document breaks?
Question How do you configure OCR to read index information from MS Office or PDF documents?
Question I know nothing about databases. Can I still use the database and Retrieval Mode features?

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Microsoft Word Data Extraction

Whether you are a small business trying to manage your paper, a government agency or non-profit trying to scan on a budget, or a multi-national corporation looking to distribute scanning throughout the enterprise, SimpleIndex is the perfect solution for microsoft word data extraction.

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